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Command Approver (CA) Responsibilities

NCPACE Logo

Command Approval is a review and approval process prior to a Sailor’s Tuition Assistance (TA) or NCPACE Distance Learning (DL) application going forward for Navy College Virtual Education Center (NCVEC) authorization.

NCPACE Distance Learning (DL)

Command Approver Checklist

Please review and be familiar with the Sailor NCPACE DL section.

Commands must verify the following for Sailors seeking NCPACE DL:

  • Have been onboard one year at the first permanent duty station or granted a waiver by the CO and OIC.
  • Are serving at the NCPACE eligible command on active duty through the last day of the course term.
  • Have passed the most recent Physical Fitness Assessment (PFA) or received a waiver.
  • Have passed most recent advancement exam, if applicable, and are recommended for advancement or promotion.
  • Have not received a NJP within 6 months or are not pending administrative separation.
  • Are not under instruction in initial skills training or in a duty under instruction (DUINS) training status.
  • For Active Duty IAs/OSAs/GSAs – that they will be assigned OCONUS for the duration of the course term.

Command Approver Proctor Certification

NCPACE DL Sailors are required to provide the name and contact information of a command approved exam proctor with their application. If the Command Approver is endorsing a Sailor’s application, they will be asked to certify the proctor listed.

Proctor Responsibilities:

  • Secure handling and storage of the exam package to ensure neither test compromise nor exam loss occurs.
  • NCPACE exams are controlled items.
  • The continued success of NCPACE DL is dependent on each command's ability to successfully proctor and maintain security of all exams.
  • The designated proctor shall follow the guidance provided by the academic institution included with the exams.
  • Exams should never be copied for any reason.
  • Report any lost exams to the academic institution immediately.
  • The exam package is the property of the academic institution; therefore, the proctor must return all exam packages (whether completed or not) to the academic institution at the end of the term.
  • The identified proctor should not be attending or plan to attend the listed academic institution as they may be prevented from enrolling in courses previously proctored.
  • Academic institutions may have their own specific guidelines for proctor selection.

If the Command Approver does not approve of the proctor listed, the application is rejected back to the Sailor to update their application.

Tuition Assistance

Tuition Assistance

The following resources are available to provide commands and individual Sailors with policy guidance when tuition assistance funds are requested for voluntary education.

Download the Command Responsibilities for Approving Military Tuition Assistance (TA) Applications small square with diagonal arrow extending from it document for details.

Command Approver Video

MP4 format

YouTube

Command Approver PowerPoint Training

Another resource is the Tuition Assistance Command Approver Training PowerPoint. Its purpose is to:

  • Ensure understanding of the command’s role in the Navy tuition assistance (TA) funding process.
  • Increase command approver accountability.
  • Outline responsibilities of the Sailor, Command Approver, and Navy College Virtual Education Center staff in the TA process.
  • Facilitate the seamless and efficient implementation of the Navy Tuition Assistance Program.

Command Approver Checklist

Commands must verify the following for Sailors seeking tuition assistance:

  • Have been onboard one year at the first permanent duty station or granted a waiver by the CO and OIC.
  • Are serving on active duty through the last day of the course.
  • Have passed the most recent Physical Fitness Assessment (PFA) or received a waiver.
  • Have passed most recent advancement exam, if applicable, and are recommended for advancement or promotion.
  • Have not received a NJP within 6 months or are not pending administrative separation.
  • Are not under instruction in initial skills training or in a duty under instruction (DUINS) training status.

For additional details, see the Command Approver Certification Criteria small square with diagonal arrow extending from it document.

WebTA Online Training

It is highly recommended that all command approvers complete WebTA Training to assist Sailors and to better understand the TA process. Sailors must complete this training to be eligible for the program. There are two ways to complete this requirement:

  • Complete the training using the My Education small square with diagonal arrow extending from it Module. Once completed, the results are recorded immediately in the Sailor's My Education record. Retain the completion certificate as proof of completion.

Reservists on Active Duty Orders

For details regarding reservist eligibility see Who is Eligible? in the Tuition Assistance section of this website.