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NCPACE Instructor Led (IL) Steps

Sailor

The following steps focus on how to participate in NCPACE IL. These steps should be completed in order. Note: you must submit required documentation at specific points in the process.

Step 1: Inform your Command/NCPACE Command Coordinator

Inform your chain of command/NCPACE Command Coordinator of your interest to start or continue your education. (Many commands require a special request chit to proceed.) Your Command Coordinator will be able to advise you of planned terms and scheduled courses.

Step 2: Complete Required Training

Sailors are required to complete two training topics: Navy Virtual Counseling 101 and NCPACE Policy and Procedures training. Both are a once per naval career training requirement for new NCPACE users and must be completed before being eligible to participate in NCPACE.

Note: If you have already completed NCPACE courses, but have not completed the online NCPACE Crew Brief Individual training that became available in 2016 or the new online NCPACE Policy and Procedures training that became available on 29 SEP 17, you will be required to complete the newer online NCPACE Policy and Procedures training entry in your education record prior to taking additional NCPACE courses. You can verify the training in your My Education record.

The Navy Virtual Counseling 101 small square with diagonal arrow extending from it course is located in the My Education small square with diagonal arrow extending from it Module. This course will help to prepare you for your academic counseling with a Navy College Education Counselor (Step 3) and will provide information and guidance on establishing education and career goals, selecting and applying to an academic institution, and an understanding of the higher education life cycle. Upon completion, the results are immediately posted in your My Education record. Retain the completion certificate for your records.

Note: Sailors who have already completed the Higher Education Preparation (HEP) course will not need to complete the Navy Virtual Counseling 101 course. HEP course completion certificates will continue to be accepted until 1 JAN 18. Please upload your completion certificate in the My Education small square with diagonal arrow extending from it Module.

The NCPACE Policy and Procedures training is offered:

  • Complete the training using the My Educationsmall square with diagonal arrow extending from it Module. Once completed, the results are recorded immediately in your My Education record. Retain the completion certificate for your records.
  • Complete the NCPACE Policy and Procedures Training using the Navy College Program Mobile App (Android Appsmall square with diagonal arrow extending from it, Apple Appsmall square with diagonal arrow extending from it). Once done, the results are documented within 24-48 hours in your My Education record. Retain the completion certificate for your records.

Step 3: Receive Education Counseling

Per NAVADMIN 243/17, for each level of academic pursuit (certificate, associate, bachelor’s or master’s) funded by NCPACE or TA, you must receive academic counseling from a Navy College Education Counselor and upload, at a minimum, an unofficial education plan to My Education before enrolling in any classes. Your Navy College Education Counselor is there to help guide you through the process of selecting a pathway to reach your personal and professional goals. The counselor will help you establish an education plan to advance your personal and professional journey. Contact a Navy College Education Counselor for virtual counseling or your servicing OCONUS Navy College Office Counselor.

If you are not sure what type of degree to pursue, visit the VOLED Step 1 – Explore Education and Career Paths

For more detail on the counseling session see the VOLED Step 2 – Complete Counseling at the NCVEC page on this site.

For more information on developing a plan for your education goals, visit the VOLED Step 3 – Research, Select a School, & Develop a Plan on this site.

Step 4: Upload Education Plan, Review with Counselor

Upload your education/degree/academic plan in a Word or PDF format in the My Educationsmall square with diagonal arrow extending from it Module under "Education" and then "Upload Files." When uploading the file, use the school name for "File Name" and the degree and major for "Description." An evaluated education/degree/academic plan must be reviewed and approved by a Navy College Education Counselor by the completion of 9 semester hours in order to continue to participate in NCPACE. Obtain an evaluated education plan from your academic institution which contains the following:

  • name of the institution
  • degree name
  • student name
  • any transfer credits (to include college, military (JST) and testing)
  • all courses remaining to complete the degree program

Step 5: Pre-register with Your NCPACE Command Coordinator

Pre-register for a course(s) with your NCPACE Command Coordinator and verify that your command has approved your participation. You may enroll in a maximum of two (2) courses per term. Confirm the following with your NCPACE Command Coordinator:

  • Term dates
  • Classroom location
  • Days and times of class meetings
  • Add/Drop period
  • Textbook/materials purchase guidance
  • That you have met any course prerequisites

Step 6: Officially Register for Course(s)

On the first day of class, you will complete an official registration form with the instructor and purchase your textbooks, if you did not already do so on your own prior to the start of the course.

Guidance for purchasing and downloading e-Books can be found here. Plan ahead if you will be purchasing e-Books as you will need an internet connection to download the materials prior to the first class. If you will be deploying, you will want to download the materials before you leave.

Course Survey

Upon completion of your NCPACE IL course, complete the NCPACE surveysmall square with diagonal arrow extending from it.