Withdrawals, Incompletes, Failures, and Waivers

Sailor

This section contains information about withdrawals, failures and waivers.

Withdrawals

If you need to withdrawal from an NCPACE IL course after the drop period, you will need to contact your instructor and NCPACE Command Coordinator. If you withdraw for personal reasons, you will earn a "W" grade and will not be authorized to retake the course again using NCPACE or Tuition Assistance (TA) funding. However, if your withdrawal is for reasons outside of your control, such as one of the following, your command may authorize a Command Supported Withdrawal or "WX" grade.

  • Permanent Change of Station (PCS)
  • Temporary Additional Duty (TAD)
  • Emergency Leave
  • Operational Commitments
  • Hospitalization

If your command authorizes a Command Supported Withdrawal, you will be authorized to retake the course again using NCPACE or TA funding.

Requesting a Course Extension

If you need additional time to complete your IL course, the instructor may award an Incomplete or "I" grade. If an incomplete is awarded, you must complete all required assignments/exams in the timeframe assigned by the instructor. You must contact your instructor and notify your NCPACE Command Coordinator.

Failures

Unlike NCPACE DL and TA, NCPACE IL courses do not require reimbursement of funds for a failing grade (D or lower for undergraduate and C or lower for graduate). However, if you fail an NCPACE IL course, you will not be authorized to retake the course again using NCPACE or Tuition Assistance (TA) funding. NCPACE IL will fund a course one time, with the only exception being is a command supported withdrawal or "WX" grade is earned.

Navy College Policy Waiver Information

First Permanent Duty Station Waivers (NAVADMIN 190/14)

COs and OICs may approve a waiver to the requirement that you be onboard for one year at your first permanent duty station before using TA/NCPACE. This waiver authority cannot be delegated. Required TA/NCPACE prerequisites are that you:

  • receive education counseling from a Navy College Education Counselor at a Navy College Office or via the Navy College Virtual Education Center.
  • have an education plan approved by a Navy College Education Counselor.
  • receive your command's leadership triad endorsement.

The waiver is granted upon Command approval of your NCPACE IL enrollment by CO/OIC.