This section contains information about reimbursement to the Navy and applying for a TA waiver. If you are an educational institution looking for TA billing and invoicing information, see the Academic Institutions section.
Tuition Assistance (TA) is paid directly to the institution to which you submit your TA voucher. Your educational institution uses an online system (called iRAPT) to generate an invoice for your tuition, and another (called GEAP) to report your grades. Generally, a student receiving TA will not be involved in the TA collection process. However, if you receive a failing grade (D or lower for undergraduate and C or lower for graduate) you must reimburse your TA funds.
If you receive a "collectible grade," the NCMIS system generates a letter of indebtedness sent from NETPDC TA Accounting department to you via your Commanding Officer. You can then pay for the course with a cashier’s check or money order (see below for address) or allow the collection to process through a military pay deduction. If payment is not received in a timely manner, the indebtedness will be collected through a pay deduction by Defense Finance and Accounting Services. Your TA eligibility will not be reinstated until the payment has posted to your record.
The following are considered "collectible grades" and require repayment:
To pay a reimbursement via money order or cashier's check, make it payable to "US Treasury" and mail it to:
NETPDC TA Accounting N83
6490 Saufley Field Road
Pensacola, FL 32509-5241
No personal checks or credit cards accepted. (Note: Money orders and cashier's checks should include the Sailor's name and applicable course which is reimbursed.)
For more information regarding TA reimbursements, contact the TA Accounting Office at 1-877-838-1659 Option 6 or Commercial 1-757-492-4684 Option 6. For online help submit a Help Request and select the category "Grade Reporting/Collections."
There are two types of waivers, Involuntary Withdrawal or TA Policy. Waivers may be granted for specific situations. Be sure to submit your waiver documentation to the correct review department.
If you receive a “W” grade, you can request a waiver of the reimbursement via your chain of command. The withdrawal must be for one of the following reasons:
To receive a waiver, use a Help Request to upload a letter on command letterhead that is endorsed and signed by a member of the command triad. Be sure to select the TA Waivers category. If you have questions, contact TA Accounting at 1-877-838-1659 (choose option 6).
NOTE: Only “W” grades are eligible for a waiver. If you are unable to complete a course for one of the above reasons, follow your academic institution's procedures to officially withdraw from the course. Sailors are strongly encouraged to keep communication with their chain of command, Navy College Education Counselor, and school advisor when issues arise affecting successful course completion.
Sailors desiring a waiver to current TA policy can submit a waiver request for due process. Waiver approvals/disapprovals are determined on a case-by-case basis and take into consideration individual circumstances. After-the-fact waivers MUST have extenuating circumstances to be considered for review. Naval Education and Training Command (NETC) has final approval/disapproval authority for all TA Waiver requests. See the Tuition Assistance (TA) Waiver Submission Procedures PDF for printable instructions. TA Policy Waivers are sent by submitting a Help Request and selecting the TA Waivers category.
At the present time, waivers are not being accepted to take additional credits beyond 16 semester hours, 24 quarter hours, and 240 clock hours or combination equivalents. Any changes in this policy will be updated here.
COs and OICs may approve a waiver to the requirement you be onboard for one year in your first permanent duty station before using TA. This waiver authority cannot be delegated. Required TA prerequisites are that you:
The waiver is granted upon Command approval of the WebTA application by CO/OIC.