TA Reimbursement and Waivers

TA Reimbursement and Waivers

This section contains information about reimbursement of TA funds to the Navy and applying for a TA reimbursement waiver.

Tuition Assistance is paid directly to the institution to which you submit your TA authorization voucher. In general, a student receiving TA will not be involved in the TA billing process. However, if you receive a failing grade (D or lower for undergraduate and C or lower for graduate) you must reimburse your TA funds for that course.

Reimbursement to the Navy for TA Funding

If you receive a "collectable grade," a letter of indebtedness will be sent from the NETPDC TA Accounting department to you via your Commanding Officer. You can then reimburse the TA funds for the course with a cashier’s check or money order (see below for address) or allow the collection to process through a military pay deduction. Your TA eligibility will not be reinstated until the payment has posted to your record.

The following are considered "collectable grades" and require repayment:

  • undergraduate level (D) or lower grades
  • graduate level (C) or lower grades
  • non-passing (N) grades
  • incomplete (I) grades in effect longer than six months
  • voluntary withdrawal (W) grades without an approved reimbursement waiver

To pay a reimbursement via money order or cashier's check, make it payable to "U.S. Treasury" and mail it to:

Commanding Officer
NETPDC TA Accounting N83
6490 Saufley Field Road
Pensacola, FL 32509-5241

No personal checks or credit cards are accepted. (Note: Money orders and cashier's checks should include the Sailor's name and applicable course which is being reimbursed.)

For more information regarding TA reimbursements, contact TA Accounting at 1-877-838-1659. For online help, submit a Help Request small square with diagonal arrow extending from it and select the category "TA/NCPACE Grades and Billing."

TA/NCPACE DL Waiver Information

There are two types of waivers, Involuntary Withdrawal (W) Reimbursement Waivers or TA Policy Waivers. Waivers may be granted for specific situations. Be sure to submit your waiver documentation to the correct review department.

Waivers for Involuntary Withdrawal (W) Grades

If you receive a “W” grade, you can request a waiver of the reimbursement via your chain of command. The withdrawal must be for one of the following reasons:

  • Permanent Change of Station (PCS)
  • Temporary Additional Duty (TAD)
  • Emergency Leave
  • Operational Commitments
  • Hospitalization

To request a waiver of reimbursement, use a Help Request small square with diagonal arrow extending from it to upload a letter on command letterhead that is endorsed and signed by a member of your command triad. Be sure to select the “TA/NCPACE Course Withdraw Waivers” category. If you have questions, contact TA Accounting at 1-877-838-1659.

NOTE: Only “W” grades are eligible for a reimbursement waiver. If you are unable to complete a course for one of the above reasons, follow your academic institution's procedures to withdraw from the course. Sailors are strongly encouraged to communicate with their chain of command, Navy College Education Counselor, and school advisor when issues arise affecting successful course completion.

Waiver for TA/NCPACE DL Policy

Sailors can submit a waiver to current TA policy for due process. Waiver approvals/disapprovals are determined on a case-by-case basis and take into consideration individual circumstances. After-the-fact TA waiver requests MUST include extenuating circumstances to be considered for review. Naval Education and Training Command (NETC) has final approval/disapproval authority for all TA Waiver requests. See the Tuition Assistance (TA) Waiver Submission Procedures small square with diagonal arrow extending from it PDF for printable instructions.

TA Policy Waivers are sent by submitting a Help Request small square with diagonal arrow extending from it and selecting the "TA/NCPACE Policy Waivers" category.

Exceed Fiscal Year and Lifetime TA Credit Cap Waivers

Effective 1 October 2019, In accordance with NAVADMIN 114/19 small square with diagonal arrow extending from it:

  • TA and NCPACE DL will be limited to a fiscal year cap of 12 semester hours, 18 quarter hours, or 180 clock hours (or combination). The fiscal year cap applies to both TA and NCPACE DL combined.
  • TA and NCPACE DL will be limited to a lifetime cap of 120 semester hours, 180 quarter hours, 1800 clock hours (or combination). The lifetime credit cap applies to both TA and NCPACE DL combined.

There are no waivers to the TA caps set forth in NAVADMIN 114/19. Any changes to this policy will be updated here.

First Permanent Duty Station Waivers (NAVADMIN 190/14)

COs and OICs may approve a waiver to the requirement that you must be onboard for one year at your first permanent duty station before using TA. This waiver authority cannot be delegated.

The waiver is granted upon Command approval of the TA application by CO/OIC.

Note: An approved waiver of the requirement to be onboard your first permanent duty station for one year does NOT supersede the requirement (effective 1 Oct 2019) to have served in the military for at least two years to obtain eligibility for TA.