This section contains information about reimbursement of TA funds to the Navy and applying for a TA reimbursement waiver.
Tuition Assistance is paid directly to the institution to which you submit your TA authorization voucher. In general, a student receiving TA will not be involved in the TA billing process. However, if you receive a failing grade (D or lower for undergraduate and C or lower for graduate) you must reimburse your TA funds for that course.
If you receive a "collectable grade," a letter of indebtedness will be sent from the NETPDC TA Accounting department to you via your Commanding Officer. You can then reimburse the TA funds for the course with a cashier’s check or money order (see below for address) or allow the collection to process through a military pay deduction. Your TA eligibility will not be reinstated until the payment has posted to your record.
The following are considered "collectable grades" and require repayment:
To pay a reimbursement via money order or cashier's check, make it payable to "U.S. Treasury" and mail it to:
NETPDC TA Accounting N83
6490 Saufley Field Road
Pensacola, FL 32509-5241
No personal checks or credit cards are accepted. (Note: Money orders and cashier's checks should include the Sailor's name and applicable course which is being reimbursed.)
For more information regarding TA reimbursements, contact TA Accounting at 1-877-838-1659. For online help, submit a Help Request and select the category "TA/NCPACE Grades and Billing."
There are two types of waivers, Involuntary Withdrawal (W) Reimbursement Waivers or TA Policy Waivers. Waivers may be granted for specific situations. Be sure to submit your waiver documentation to the correct review department.
If you receive a “W” grade, you can request a waiver of the reimbursement via your chain of command. The withdrawal must be for one of the following reasons:
To request a waiver of reimbursement, use a Help Request to upload a letter on command letterhead that is endorsed and signed by a member of your command triad. Be sure to select the “TA/NCPACE Course Withdraw Waivers” category. If you have questions, contact TA Accounting at 1-877-838-1659.
NOTE: Only “W” grades are eligible for a reimbursement waiver. If you are unable to complete a course for one of the above reasons, follow your academic institution's procedures to withdraw from the course. Sailors are strongly encouraged to communicate with their chain of command, Navy College Education Counselor, and school advisor when issues arise affecting successful course completion.
Sailors can submit a waiver to current TA policy for due process. Waiver approvals/disapprovals are determined on a case-by-case basis and take into consideration individual circumstances. After-the-fact TA waiver requests MUST include extenuating circumstances to be considered for review. Naval Education and Training Command (NETC) has final approval/disapproval authority for all TA Waiver requests. See the Tuition Assistance (TA) Waiver Submission Procedures PDF for printable instructions.
TA Policy Waivers are sent by submitting a Help Request and selecting the "TA/NCPACE Policy Waivers" category.
Effective 1 October 2019, In accordance with NAVADMIN 114/19 :
There are no waivers to the TA caps set forth in NAVADMIN 114/19. Any changes to this policy will be updated here.
COs and OICs may approve a waiver to the requirement that you must be onboard for one year at your first permanent duty station before using TA. This waiver authority cannot be delegated.
The waiver is granted upon Command approval of the TA application by CO/OIC.
Note: An approved waiver of the requirement to be onboard your first permanent duty station for one year does NOT supersede the requirement (effective 1 Oct 2019) to have served in the military for at least two years to obtain eligibility for TA.